Delegation Requests

Home Council Requests & Resources Delegation Requests

Members of the public are welcome to present a delegation to Committee or Council. Delegations shall be directed by the Clerk to the appropriate Committee, except where the Chair, Chief Administrative Officer or the Clerk determines that the matter is of such an urgent nature that there is insufficient time to direct the delegate to a Committee.

If you wish to present a delegation to Council, please submit the Delegation Request form below to the Clerk’s Office. Completed forms can be returned to info@dufferincounty.ca or 30 Centre St, Orangeville ON L9W 2X1.

All requests must be received by 12 pm on the Wednesday one week prior to the meeting for inclusion within the agenda package.

Please use the following chart to help you determine which committee you should present to.

For Matters Regarding	Delegate to this Committee
CAO’s office, Clerk’s, Emergency Management, IT, Human Resources, Finance, Procurement, Property	General Government Services
Climate Change, County Forest, Facilities, Roads & Bridges, Waste Management	Infrastructure and Environmental Services
Accessibility, Dufferin Oaks Long Term Care Home, Senior Services, Social Services (Children’s Services, Housing and Ontario Works), Land Ambulance, Public Health	Health and Human Services
Building, Land Use Planning, Tourism (including Museum), Economic Development	Community Development and Tourism
All other matters not pertaining to those listed above	Council

person presenting to a table of people with one person raising their hand

Additional Information

The names of all speakers and the subject matter to be discussed must be provided to staff for inclusion within the agenda and minutes.
All handouts and PowerPoint presentations must be received by 12 pm on the Wednesday one week prior to the meeting for inclusion within the agenda and minutes. Electronic supporting material is preferred.
All handouts and presentations may be reviewed by staff prior to the meeting and any content deemed to be inappropriate for a public forum may be removed.
Delegations are limited to 10 (ten) minutes.
Delegations may be refused if they are determined to be repetitious or not within the jurisdiction of the County.
Please arrive 15 (fifteen) minutes in advance of the meeting as delegations are heard as one of the first items of business.
All delegations shall speak respectfully and only on the subject described on the request form.
During the meeting, delegations will obey the rules of procedure and any decisions of the Chair or Council.
The Chair may shorten the time of any delegation for repetition, disorder, or any other breach of the Procedural By-law.
Council may ask questions following the delegation.
The Chair may expel or exclude any member of the public who creates a disturbance or acts improperly during a meeting.
The Clerk reserves the right to redirect your delegation request to the most appropriate Committee.

Delegation Request Form

If you require an alternate format, please contact the Clerk’s department at info@dufferincounty.ca.

Meeting(Required)

Please choose the meeting you will be delegating to.

Meeting Date(Required)

For a list of upcoming meetings, please check the Events page of our website.

Your Information

Name(Required)

First Last

Address(Required)

Street Address Address Line 2 City Province Postal Code

Phone(Required)

Delegation Information

Organization Represented(Required)

Purpose of Delegation(Required)

Subject of Delegation(Required)

Please describe the purpose and content of your delegation.

Who Is Delegating?(Required)

Please provide a list of all individuals who will be participating in the delegation.

Supporting Documents(Required)

Will you have a presentation or documents to distribute to the Committee/Council?

Terms and Conditions

The names of all speakers and the subject matter to be discussed must be provided to staff for inclusion within the agenda and minutes. All handouts and PowerPoint presentations must be received by 12:00 pm on the Wednesday one week prior to the meeting for inclusion within the agenda and minutes. Electronic supporting material is preferred. All handouts and presentations may be reviewed by staff prior to the meeting and any content deemed to be inappropriate for a public forum may be removed. Delegations are limited to 10 (ten) minutes. Delegations may be refused if they are determined to be repetitious or not within the jurisdiction of the County. Please arrive 15 (fifteen) minutes in advance of the meeting as delegations are heard as one of the first items of business. All delegations shall speak respectfully and only on the subject described on the request form. During the meeting, delegations will obey the rules of procedure and any decisions of the Chair or Council. The Chair may shorten the time of any delegation for repetition, disorder, or any other breach of the procedural by-law. Council may ask questions following the delegation. The Chair may expel or exclude any member of the public who creates a disturbance or acts improperly during a meeting. The Clerk reserves the right to redirect your Delegation Request to the most appropriate Committee.

By checking this box you agree to the terms and conditions listed above.(Required)

I agree.

Information Collection

Personal information on this form will be used for the purpose of sending correspondence relating to matters before Council or Committee. Your name, comments and any other personal information is collected and maintained for the purpose of creating a record that is available to the general public in a hard copy format and on the internet in an electronic format pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, as amended. Questions about this collection should be directed to the Clerk at 519-941-2816 ext. 2504 or 30 Centre Street, Orangeville ON L9W 2X1.

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